Potentialities of the use of the price record system for efficient public purchase management: a study at the Federal University of Bahia

Abstract

The objective of the article is to present subsidies to the public manager, in the sense of contributing to the taking of discretionary decisions in the annual planning of purchases made by the university, and to improve the execution of the bidding processes carried out in the modality Auction with Price Registration System, meeting the Institution's demands, with speed, quality and bringing savings to the treasury. The locus was the Material and Heritage Coordination. In the qualitative approach method, interviews and the analysis of bidding processes carried out by the University, internal systems, the Federal Government's Procurement Portal and related legislation were carried out. The need to improve procurement management was identified and, based on these needs, a proposal was presented for the execution and monitoring of both the internal and external phases of the bidding processes. As for the adoption of possible good procedural practices, it is suggested to create a purchase calendar with deadlines well defined by the Administration, to enable greater participation of the units' demanders in the planning of acquisitions and the greater use of acquisitions through the purchasing centers.