Ethics Policies

Ethics in Publication

Ethics and good publication practices

• Editors

Our editorial practice and the relationship between editors and authors and evaluators follow the Guidelines for editors defined by the Committee on Publication Ethics (COPE).

All editorial decisions are grounded on originality, contribution, pertinence, thematic relevance, general structure, and compliance with editorial policies to meet the scope of the journal.

• Evaluators

Our evaluation is based on the research merit and is not influenced, either positively or negatively, by any personal, financial, or biased reasons.

The editorial process of Encontros Bibli provides a double-blind peer review evaluation. All submissions and details of the reviews are kept under confidentiality. Encontros Bibli publishes the decision issued by the evaluator anonymously along with the article.

The evaluator must ensure and inform the editors of any potential conflict of interest before accepting the evaluation or throughout the process.

Upon detecting any irregularities in the evaluated article, the evaluator must inform the editor. Examples of potential irregularities are the identification of plagiarism, manipulation and/or falsification of results, and redundant publication.

Decisions that have not been sufficiently justified will not be accepted.

• Authors

The authorship of a scientific article must be indicated following the Guidelines for authors by the COPE (English).

The author(es) must declare the existence of a conflict of interests by filling in the proper field available on the Work Notes template that will be sent as a supplementary document, in addition to the corresponding field in the system when submitting the manuscript.

Retraction and expression of concern

The editor must act upon identifying any suspicion or allegation of misconduct. The investigation will cover both submissions and published articles.

Encontros Bibli uses the COPE flowcharts instrument to ascertain facts and determine actions required for the resolution of cases, in addition to the Guidelines for registering and publication of retraction by SciELO.

Articles presented in scientific events

Encontros Bibli does not accept articles that had been fully presented at scientific events. Only those papers not presented in full, such as short papers or abstracts, will be accepted whenever the research has been reworked, expanded, and significantly changed since this new text is then considered unpublished, thus being suitable for acceptance for evaluation.

The authors must specify the event (name and link to the site) where the paper was presented during the article submission process in the field “Comments to the editor” in the system.

Conflicts of Interest

Conflicts of interest can be personal, commercial, policy, academic, or financial and emerge when authors, reviewers, or editors have interests that might influence the elaboration or evaluation of manuscripts. Upon submitting the manuscript, the authors are responsible for acknowledging and disclosing any financial conflicts or any other nature that might have influenced the research. Upon any conflict of interest, although potential, the author(s) must inform through a specific document signed and annexed to the submission platform.

The process of evaluating a manuscript involves both authors and reviewers and the editorship of Encontros Bibli Journal has a strict policy to avoid any personal relationships, of either friendship or hostility, as well as to compromise both people and institutions.

This procedure aims at the reliability of the analysis process of the submitted material, thus enhancing the credibility of the published articles. Thereby, we instruct the authors and reviewers to contact the Editorial Council of the Journal in cases of a) personal or institutional bonds and conflicts (of a family or partisan nature) between reviewers and authors and b) any financial support for the research development that might jeopardize the reliability of the produced material.

Peer review

The editorial process of Encontros Bibli adopts the double-blind peer review.

All originals are pre-evaluated by the editors considering their originality, contribution, pertinence, thematic validity, general structure, and compliance with editorial policies. If these criteria are not met, the authors will be informed within 15 days of the rejection and termination of the article.

Upon a positive evaluation, the approved manuscript will be referred to two external referees who will be responsible for the analysis, approval (with or without changes), or rejection of the manuscript within 30 days. If needed, the editors might request the participation of other evaluators. The editor responsible for the manuscript evaluation process will inform the author of the “Acceptance without changes,” “Acceptance with small adjustments,” “Required corrections” (and another referees’ analysis round), or “Rejection” and termination.

In the cases of “Acceptance with small adjustments” and “Required corrections” (and another round of referees’ analysis), the author will have 30 days to send the reviewed manuscript to Encontros Bibli, along with a document commenting on the changes. The editor responsible for the manuscript evaluation process will send the evaluators an updated version of the manuscript and the document containing the comments and/or justifications to check whether the reviewed text met the referees’ requirements, and then establish if it can be accepted, or rejected, or still requires changes.

If the final decision is to reject the manuscript, the author will be informed of the reason for the rejection and the manuscript will be terminated.

If the text requires only grammar, spelling, and normative changes for publication homogeneity, the editors are entitled to perform such changes, respecting the author’s style. In other cases, the author will redraw the text according to the requests of the journal.

The editors are entitled to reject works whose content is significantly like other works in any part of the process (plagiarism), identified by the Ithenticate software of plagiarism detection.

The average response time between the acceptance of the original and the publication confirmation is approximately 150 days.

Privacy Statement

All names and addresses informed to this journal will be used exclusively for the services rendered in the scope of this publication and cannot be provided for any other purposes or third parties, according to LAW Nº 13.709, AUGUST 14, 2018, General Data Protection LAW – LGPD, Articles 3 and 23.